Privacy Policy

Effective Date: 05/06/2025
Last Updated: 11/06/2025

Q Models (“we,” “us,” or “our”) is committed to protecting the privacy and personal data of all users of our platform, including models, agencies, partner studios, brands, and visitors. This Privacy Policy explains how we collect, use, store, and share personal data in compliance with the General Data Protection Regulation (GDPR), and other applicable data protection laws.

By using our platform, you agree to the practices described in this policy.

1. Who We Are

Q Models provides a web-based portfolio management and hosting platform for models and modeling professionals. Our users include individual models, modeling agencies, model hunt companies, and commercial studios.

If you have questions about this Privacy Policy or your data, you can contact us at:
Email: admin@qmodels.co.uk

2. What Data We Collect

We collect personal and business data in the following categories:

From Models:

Full name, contact information, and social media handles
Photographs, videos, and professional portfolio content
Biographical details (e.g., height, measurements, experience)
Account login details and profile preferences

From Partner Companies (Agencies, Studios, Brands):

Company name, contact person, and business contact information
User account data for team members
Billing information and transaction history
Portfolio usage statistics and activity logs

Automatically Collected (All Users):

IP address and browser/device information
Usage data and interaction logs
Cookies and tracking preferences (see Section 8)

3. How We Use Your Data

We use the collected data for the following purposes:

To create and manage user accounts
To host, publish, and manage model portfolios
To allow models and agencies to access, update, and showcase content
To process payments and provide billing records
To provide customer support and technical assistance
To send service-related notifications and updates
To analyze platform usage and improve our services
To comply with legal obligations and resolve disputes

We do not sell personal data to third parties.

4. Legal Basis for Processing (Under GDPR)

Our lawful basis for processing personal data includes:

Performance of Contract: To provide our services and fulfill user agreements
Legitimate Interest: For business operations, security, and improvement of the platform
Consent: For optional marketing communications and cookies (where required)
Legal Obligation: To comply with tax, accounting, and other legal duties

5. Data Sharing and Access

We may share personal data with:

Authorized team members within your agency or organization (based on assigned roles)
Payment processors (e.g., Stripe, PayPal) to complete transactions
Technical vendors for secure hosting, email, and infrastructure support
Law enforcement or government bodies, if required by law

All third-party processors are subject to GDPR-compliant data processing agreements.

6. Data Access by Partners

If you are onboarded through a modeling agency or studio, that organization may have access to your portfolio and its associated data. This access remains active unless you request to convert your account to a standalone profile. We honor such requests, but note that data access by the original party during their valid subscription period is permitted under our Terms of Service.

6. Data Retention

We retain user data for as long as necessary to provide our services and comply with legal obligations, unless otherwise requested by the user.

Unsubscribed or inactive accounts may be deactivated after [e.g., 12 months] of inactivity.
Certain business records (e.g., transactions) may be retained longer as required by law.
Deleted portfolios are permanently removed from public access and purged from backup storage within 30 days.

7. Data Security

We implement appropriate technical and organizational measures to protect personal data, including:

HTTPS encryption
Role-based access control for organizations
Secure data hosting in GDPR-compliant data centers
Daily backups and encryption at rest for stored media
2FA and password hashing for user accounts

Despite our efforts, no system is 100% secure. Users are responsible for safeguarding their own login credentials.

8. Cookies and Tracking

We use cookies and similar technologies to:

Keep users logged in across sessions
Monitor and analyze traffic and usage patterns
Improve platform features and performance

Users can manage cookie preferences via browser settings or the cookie consent banner on first use.

9. User Rights (GDPR & International)

All users have the right to:

Access a copy of their personal data
Correct or update inaccurate information
Delete their account and associated data
Object to or restrict processing under certain conditions
Port data to another service provider (where technically feasible)
Withdraw consent at any time (for consent-based processing)

To exercise any of these rights, please email us at [Insert Contact Email].

10. Cross-Border Data Transfers

We primarily host data within the [EU/EEA/UK/US — select applicable regions]. Where data is transferred outside of the European Economic Area (EEA), we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or equivalent legal mechanisms.

11. Children’s Privacy

Q Models is not directed to users under the age of 13 (or the minimum age in your jurisdiction). If we learn that personal data from a child has been collected without verified parental consent, we will take appropriate steps to delete it.

12. Changes to This Privacy Policy

We may update this policy from time to time. If significant changes are made, we will notify users via email or an in-platform banner. Your continued use of the platform indicates acceptance of the updated terms.

13. Contact Us

If you have any questions, requests, or complaints regarding this policy or our data handling practices, please contact:

Q Models – Data ProtectionTeam
admin@qmodels.co.uk

Q Models is a product/subsidiary of

Pystrap Technologies Ltd
https://pystrap.co.uk
admin@pystrap.co.uk